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Information Articles: Frequently Asked Questions

Charging for Medical Records

Monday, March 19, 2018   (0 Comments)
Posted by: ICS Staff
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How much can I charge for medical records?
Are patients entitled to obtain their records?

 

The answer is yes, in most circumstances. However, HIPAA laws and rule clarifications makes this process confusing. Please read the sorting out confusion article to understand how to handle charging for record copies. The information below is meant to be only support for the allowable copy fees in Illinois, but doctors must read the full article to understand the many exceptions.


Original copies of medical records are the property of the treating physician. However, Illinois law (735 ILCS 5/8-2006) does give patients the right to obtain copies of those records in a reasonable time. This section also provides that the patient's authorized attorney has the same right to obtain the patient's records but must pay the same fees.

  • Handling Charge: $27.91
  • Copy pages 1-25: $1.05
  • Copy pages 26-50: $0.70
  • Copy pages in excess of 50: $0.35
  • Copies from microfiche or microfilm: $1.74
  • Reasonable actual costs for x-ray copying

Records provided in electronic format (on CD, etc - via scanning, etc.) can be billed at an amount equal to 50% of the above amounts.Link to these fees on the comptrollers site: http://www.ioc.state.il.us/index.cfm/resources/general-resources/copy-fees/

For additional clarification and critical information on charging for copies of medical records visit  http://www.ilchiro.org/news/news.asp?id=127525&hhSearchTerms=%22copy+and+fee%22

 

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